Job offer for a part-time secretary

The European Social Insurance Platform (ESIP) aisbl, which represents over 50 national statutory social insurance organisations in 17 EU Member States, the UK and Switzerland, dedicated to shaping the future of social security in Europe, is looking for an experienced, highly motivated and results-driven secretary to support our international office in Brussels.

 

Secretary – 20 hours / week

from September 2020

Closing date: 31 August 2020

 

The position

The position requires a dynamic, communicative & autonomous individual to work in a small multilingual team and be responsible for:

  • Managing central correspondence / emails, answering the telephone and receiving visitors
  • Managing office supplies and dealing with service contractors
  • Issuing and paying invoices, book-keeping; liaising with external accountancy office
  • Filing and archiving
  • Managing and updating contact / mailing lists
  • Organising internal and external meetings; preparing meeting documents
  • Supporting other office staff in their duties
  • Other tasks as required

Requirements

  • Bilingual or native level written and spoken English; good/excellent spoken and written French; knowledge of other languages is considered an asset
  • Degree / diploma in secretarial studies, accountancy, or business administration
  • Excellent communication skills
  • Motivated, autonomous, organised and willing to learn
  • High level of computer literacy and good knowledge of Microsoft Office 365; experience with database management tools, a plus
  • Minimum 3 years' experience in a similar administrative role

Where?

ESIP Brussels Office, Rue d’Arlon, 50, 1000 Brussels.

To apply

Please send a letter of motivation and CV in English with references via our contact form. The letter of motivation should clearly demonstrate why you want the job and how your skills and experience are relevant to the job requirements above.